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Town of Hardenburgh
Supervisor Ohsberg called the meeting to order at 7:05 PM and led the pledge to the flag.
MTC PROPOSED CABLE FRANCHISE: Glen Faulkner (General Manager) and Karen Munro (Administrative Manager) of MTC spoke and distributed a handout. Initial “Phase 1” to cover Dry Brook / Todd Mountain corridor. Slow process. Discussion.
MINUTES CORRECTION:
Supervisor Ohsberg moved to correct the minutes of the March 14, 2013 Regular Meeting. Motion seconded by Councilman Fairbairn and passed with all in favor except Councilperson Bellows who abstained because she was not present at the 3/14 Meeting. Correction: Under FEMA, Councilmen Odell and Fairbairn did volunteer for a committee. Supervisor Ohsberg moved to accept the 3/14 minutes as corrected. Motion seconded by Councilman Hillriegel and passed with all in favor except Councilperson Bellows, who abstained.
Supervisor Ohsberg moved to correct the minutes of the March 28, 2013 Special Meeting. Motion seconded by Councilman Fairbairn and passed with all in favor except Councilman Hillriegel, who abstained because he was not present at the 3/28 Meeting. Correction: Speak Time item D, CHIPS expected to increase 20% this year, not 25%. Supervisor Ohsberg moved to accept the 3/28 minutes as corrected. Motion seconded by Councilperson Bellows and passed with all in favor except Councilman Hillriegel, who abstained.
BILLS:
Supervisor Ohsberg made a motion to audit the bills, which was seconded by Councilman Hillriegel and passed with all in favor. Supervisor Ohsberg made a motion to accept the bills as audited, which was seconded by Councilman Fairbairn and passed with all in favor. Vouchers approved for payment were General #52-72 totaling $5,093.07 and Highway #51-73 totaling $31,236.63.
CORRESPONDENCE:
A. UCRRA - Free Household Hazardous Waste, Pharmaceutical Waste and Electronics Collection Event, April 20th, Kingston (appointment required).
B. Association of Towns – 13th Annual Town Finance School: Saratoga May 1st-3rd, Rochester May 8th-10th.
C. Middletown-Hardenburgh Fire District – Consolidation of the Board of Fire Commissioners and the Village Board. Discussion.
REVENUES:
A. Town Clerk, March, $40.00.
B. Tax Collector, March, $841.61.
C. Dungkar Gonpa Society, use of Transfer Station, $1,105.00.
D. Ulster County Shared Services, $38,902.50.
E. FEMA, $124,757.40.
UNFINISHED BUSINESS:
A.Board positions need to be filled.
B. Inventory. Inventories of Supervisor, Town Clerk and Assessor offices were reviewed (Justice and Planning not available). Supervisor Ohsberg moved to accept the inventories of the Supervisor, Town Clerk and Assessor office equipment. Motion seconded by Councilman Hillriegel and passed with all in favor.
NEW BUSINESS:
A. Service contract for heating systems in Town buildings. Furnaces in Town Hall and Rider Hollow Garage recently broke down, with significant repair costs. Service plans might reduce risk of these events. Prices were presented for three different service contracts (which include annual cleaning) from Bottini Fuel. Discussion. Service plan quotes to be requested from Suburban Propane.
B. Audit for 2012 (required due to level of FEMA funds received). No response to previous advertisement. Discussion.
Supervisor Ohsberg moved by Resolution to re-advertise for bids to conduct the Fiscal Year 2012 Audit.
Resolution seconded by Councilperson Bellows.
Roll Call Vote:
Councilman John Fairbairn: yes Resolution 13-18 adopted.
LEGAL: Quiet.
JUSTICE: No activity.
CODE ENFORCEMENT OFFICER: Quiet.
HIGHWAY BUSINESS:
A. Ingress/egress agreements for Fiedler property, related to MacFarland Road work. The Fiedlers gave the Supervisor a letter which included three conditions for using their property. Discussion. Tabled subject to investigation of legal and other issues, to be further addressed at next Meeting.
B. Chazen proposal for MacFarland Rd. Discussion. Highway Department input requested, Deputy Highway Superintendent Fairbairn deferred to the Disaster Recovery Coordinator.
Supervisor Ohsberg offered the following Resolution:
WHEREAS: Hurricane Irene and Tropical Storm Lee caused mass devastation to our Township, and
WHEREAS: MacFarland Road was heavily damaged, and
WHEREAS: Chazen Engineering Land Surveying & Landscape Architecture Co., P.C. has produced Bidding Documents and Technical Specifications for the repair of MacFarland Road,
BE IT RESOLVED THAT: That the Town of Hardenburgh accept the Chazen Engineering Land Surveying & Landscape Architecture Co., P.C. proposal for work on MacFarland Road.
BE IT FURTHER RESOLVED THAT: The Town of Hardenburgh will place the Invitation to Bid for the MacFarland Road project in the next edition of the Town’s official newspaper, the Catskill Mountain News, with bids being opened at the May 9 Regular Meeting.
Resolution seconded by Councilman Fairbairn.
Roll Call Vote:
Councilman John Fairbairn: yes Resolution 13-19 adopted.
C. Request for new pickup truck purchase. The following letter was read:
April 5, 2013
Hardenburgh Supervisor & Town Board Members
As stated at the Special Board Meeting March 28th this year we are requesting approval to purchase a new pick-up to replace our current vehicle.
Our current vehicle is a 2006 which was purchased in the fall of 2005 and has been in service since. The maintenance costs are beginning to escalate. The odometer is at 90,000 plus miles. The usual body “rot” is beginning to show.
We no longer feel comfortable using this vehicle for out of Town business. The vehicle recently “hic-cuped” coming up over Highmount. Top speed was about 15 MPH. We did manage to limp the vehicle home.
We do feel that it would make a good vehicle for transportation on the Beaverkill side of Town. We are currently using a 1 Ton for that task. The amortization of the 1 Ton can not be in the best interest of the Town.
I am currently using my own personal vehicle for transportation and have been doing so for a couple of months. As of this time I am not charging the Town mileage but that may be a consideration at a future date.
Enclosure – copy of 3-page Town of Hurley vehicle order
Dated April 5, 2013
Signed, Charles Storms, Town of Hardenburgh Highway Superintendent
Discussion. Big truck ($200,000) likely to be requested next year. Tabled until the full Town Board can be present.
D. Hinkley Road bridge. Leaning toward Strong Stone Systems. Will know more next month. Very rough estimate $125-130,000. Discussion.
E. Will soon start working roads; have started brooming.
SPEAK TIME:Quiet
Supervisor Ohsberg made a motion to adjourn at 9:00 PM, which was seconded by Councilman Fairbairn and passed with all in favor.
Next meeting: Regular Meeting, May 9, 7 PM at Town Hall.
Date: April 18, 2013
Thomas Delehanty, Deputy Town Clerk
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