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Town of Hardenburgh
Regular & Organizational Meeting
Supervisor Ohsberg called the meeting to order at 7:02 PM and led the pledge to the flag.
ORGANIZATIONAL BUSINESS:
Supervisor Ohsberg moved by Resolution to accept the following Committee and Individual appointments:
Committee Appointments:
1. Highway Committee: Councilman Fairbairn and Supervisor Ohsberg.
Roll Call Vote:
Councilman John Fairbairn Yes Resolution 12-1 adopted.
Supervisor Ohsberg moved by resolution to accept the following rates:
1. Mileage rate- 55.5 cents per mile;
2. Five (5) Town Highway Full Time Employees (Motor Equipment Operators) adhering to Highway Policy-$15.00 per hour- exception, employee SSN XXX-XXX-8028 receives a 50 cent pay raise;
3. Three (3) Town Highway Part-Time Employees (Motor Equipment Operators) no health benefits - tier 1 - $15.00 per hour, - tier 2 - $26.00 per hour (pending Employee Union restrictions);
4. Board of Assessment Review - $14.50 per hour, inclusive of travel time to and from districts, and mileage (carpooling encouraged) to and from both districts and training, with training time paid at a rate of $14.50 per hour;
5. Building & Maintenance Worker II - $26.00 per hour for 1-3 workers;
6. Housekeeping Services - $18.00 per hour;
7. Planning Board Chair & Zoning Board of Appeals Chair- $100 per year with voucher;
Roll Call Vote:
Councilman John Fairbairn Yes Resolution 12-2 adopted.
Supervisor Ohsberg moved by resolution to accept the following advertised positions:
1. Town Supervisor: $15,000.00 per year;
2. Councilpersons; (4 each) $2,340.00 per year;
3. Town Clerk / Tax Collector: $15,000.00 per year;
4. Highway Superintendent: $37,500.00 per year;
5. Town Justice: $1,900.00 per year.
Resolution seconded by Councilperson Bellows.
Roll Call Vote:
Councilman John Fairbairn Yes Resolution 12-3 adopted.
Supervisor Ohsberg moved by Resolution to accept the following General Provisions:
1. Highway Payroll & Highway Superintendent shall be paid every 14 days, ending Sundays @ 11:59 P.M.;
2. General Payroll shall be paid bi-weekly, monthly, quarterly, & yearly;
3. Town Clerk shall have two (2) petty cash funds of $100.00 each;
4. The Town Justice shall have a petty cash fund of $100.00 and be authorized a checking account at a banking facility of his/her choice;
5. Regular Town Board Meetings shall be held on the second Thursday of each month;
6. Planning Board of Appeals Meetings shall be convened at the discretion of the Chairperson and as business dictates.
Resolution seconded by Councilman Fairbairn.
Roll Call Vote:
Councilman John Fairbairn Yes Resolution 12-4 adopted.
Supervisor Ohsberg moved by Resolution to authorize full health insurance coverage to the Supervisor, Town Clerk, Highway Superintendent, and five full-time employees through the year 2012. Discussion.
No second was heard within a reasonable period of time.
Supervisor Ohsberg moved by Resolution to authorize full health insurance coverage to the Highway Superintendent and five full-time employees through the year 2012.
Resolution seconded by Councilperson Bellows.
Roll Call Vote:
Councilman John Fairbairn Yes Resolution 12-5 adopted.
Supervisor Ohsberg moved by resolution to allow the Highway Superintendent to authorize overtime for the Highway Employees as he deems necessary to ensure a safe and passable Highway system.
Resolution seconded by Councilman Hillriegel.
Roll Call Vote:
Councilman John Fairbairn Yes Resolution 12-6 adopted.
Supervisor Ohsberg moved by resolution to authorize the Catskill Mountain News as the Town’s official publication and the National Bank and Trust Company of Norwich as the official depository of the Town with the Bank of New York as the Third Party Custodian.
Resolution seconded by Councilman Fairbairn.
Roll Call Vote:
Councilman John Fairbairn Yes Resolution 12-7 adopted.
Supervisor Ohsberg offered the following resolution:
WHEREAS there exists an agreement dated January 1, 1988 by and between the Board of Fire Commissioners of the Beaverkill Valley Fire District and the Town of Hardenburgh to provide fire protection to the Town of Hardenburgh Fire Protection District of the said Town, and
WHEREAS, the said Board of Fire Commissioners have agreed to renew such an agreement in its entirety for a period of one (1) year beginning January 1, 2012 through December 31, 2012 with the same terms and conditions
BE IT RESOLVED, that pursuant to Section 209-d of the General Municipal Law said agreement shall be approved, and
BE IT FURTHER RESOLVED, that the Supervisor of the Town shall be authorized to sign on the behalf of the Town.
Resolution seconded by Councilperson Bellows.
Roll Call Vote:
Councilman John Fairbairn Yes Resolution 12-8 adopted.
Supervisor Ohsberg moved by Resolution to authorize the following individuals to write checks and transfer monies for their respective accounts at their respective banks: Supervisor Ohsberg, Deputy Supervisor Fairbairn, Town Clerk / Collector Thomas Delehanty, Deputy Town Clerk / Collector Ken Meskill and Town Justice Carliton Finch.
Resolution seconded by Councilman Hillriegel.
Roll Call Vote:
Councilman John Fairbairn Yes Resolution 12-9 adopted.
Supervisor Ohsberg moved by Resolution to authorize Supervisor Paul Ohsberg and Deputy Supervisor John Fairbairn as the signatories on any Town checks for over Fifty Thousand Dollars ($50,000).
Resolution seconded by Councilman Hillriegel.
Roll Call Vote:
Councilman John Fairbairn Yes Resolution 12-10 adopted.
Supervisor Ohsberg moved by Resolution to accept all of the Town of Hardenburgh’s policies for the year of 2012 that were in effect as of December 31, 2011. Changes in policies shall be formulated as the need arises.
Resolution seconded by Councilperson Bellows.
Roll Call Vote:
Councilman John Fairbairn Yes Resolution 12-11 adopted.
Supervisor Ohsberg moved by Resolution to accept Mang Insurance Agency as the Town’s insurance provider for the year 2012.
Resolution seconded by Councilman Hillriegel.
Roll Call Vote:
Councilman John Fairbairn Yes Resolution 12-12 adopted.
Supervisor Ohsberg moved by Resolution to accept the following individual appointments:
1.Deputy Highway Superintendent (no remuneration): Jerry A. Fairbairn;
2.Position of Highway Bookkeeper: at a rate of $27.50 per hour paid bi-weekly with time sheet: Jerry A. Fairbairn.
Discussion. Last year’s Highway Bookkeeper rate was $13.50; this year’s position involves FEMA work including site assessment. FEMA is the priority, mitigation work is needed. Highway Superintendent Storms needs help and may have to go into hospital for an operation. The appointments stand; Town Board can only determine reimbursement rate. Councilperson Bellows expressed concern about relationships between Deputy Highway Superintendent Fairbairn and Highway employees, including vendettas. Dan Wood stated that he fears for his job. Councilman Hillriegel suggested $16.50 / hour pay rate, Deputy Highway Superintendent Fairbairn said that was too low. All three Councilpersons agreed on $20 / hour reimbursement. The Resolution was revised as follows:
Supervisor Ohsberg moved by Resolution to accept the following individual appointments:
1.Deputy Highway Superintendent (no remuneration): Jerry A. Fairbairn;
2.Position of Highway Bookkeeper: at a rate of $20.00 per hour paid bi-weekly with time sheet and compensation for mileage (car-pooling with Highway Superintendent Storms encouraged): Jerry A. Fairbairn.
Resolution seconded by Councilman Hillriegel.
Roll Call Vote:
Councilman John Fairbairn Yes Resolution 12-13 adopted.
REGULAR MONTHLY MEETING:
MINUTES CORRECTION:
Supervisor Ohsberg moved to correct the minutes of the 12/27/2011 Special Year-End Meeting. Motion seconded by Councilman Hillriegel and passed with all in favor. One correction (by Jerry A. Fairbairn, Town Supervisor on 12/27): p.3 under Alder Creek Highway Issues, add “Deputy Highway Superintendent Wood’s [unauthorized] trip to the Town of Rockland…” Supervisor Ohsberg moved to accept the 12/27 minutes as corrected. Seconded by Jerry A. Fairbairn and passed with all in favor.
BILLS:
Supervisor Ohsberg made a motion to audit the bills, which was seconded by Councilperson Bellows and passed with all in favor. Supervisor Ohsberg made a motion to accept the bills as audited, which was seconded by Councilman Fairbairn and passed with all in favor.
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CORRESPONDENCE:
A. From Ulster County Department of Finance: yearly chargeback from UC to Town of $0.06;
B. Tabled Resolution (and letter to NYS Department of Public Service) regarding Time Warner Cable and Town granting PSC waiver in the Beaverkill Valley. The proposed service would be not just for Randy Lewis (who does not live in Hardenburgh), but would eventually extend well into the Beaverkill Valley. Discussion. The Resolution will have to be re-written. The Town should check with a lawyer regarding the possibility of franchise fee income.
Supervisor Ohsberg offered the following Resolution:
WHEREAS; Mary Smith Hill Road resident Randy Lewis has been in negotiations with Time Warner Cable Inc. for the past several months to extend their service to the Lewis residence, and
WHEREAS; Time Warner Cable Inc. has agreed in principle to provide their service to the Lewis residence, and
WHEREAS; This service is contingent upon the Town of Hardenburgh requesting a waiver from New York State Department of Public Service, and
WHEREAS; The requested waiver would waive 894.1 – Establishment of a Citizen Advisory Committee, 894.2 – Final report of Citizen Advisory Committee, 894.3 – Request for Proposals and 894.4 – Invitation of Application / Public Notice of Requests for Proposals
BE IT RESOLVED THAT; The Town of Hardenburgh Supervisor be authorized to sign the aforementioned waiver, and
BE IT FINALLY RESOLVED; That this Resolution shall become valid upon passage this January 5, 2012.
Resolution seconded by Councilman Hillriegel.
Roll Call Vote:
Councilman John Fairbairn Yes Resolution 12-14 adopted.
REVENUES: Quiet.
OLD BUSINESS: Quiet.
NEW BUSINESS: Quiet.
HIGHWAY BUSINESS: Quiet.
LEGAL:
Town Clerk Delehanty will look into potential legal problems regarding also serving as Assessor Clerk. Association of Towns and Town Attorney will be contacted.
YEARLY BUSINESS:
The required Town Board annual audit of the books of the Supervisor, Town Clerk / Tax Collector and Justice will be conducted at the February Regular Meeting. Notification letters will be sent out.
SPEAK TIME:
A. BAR has two voids that should have been appointed in September, 2011.
B. The Agenda, Year-End Minutes and Year-End Financial Results should be made available to the public (several copies for inspection). The Agenda is not required, but would be a good idea.
C. Supervisor Ohsberg needs to resign from the Planning Board. The Association of Towns will be contacted on this issue, also re. whether Town Clerk Delehanty needs to resign from the PB.
D. It will be difficult to fill the various Board positions- PB, BAR, etc.
E. Someone is needed to take minutes of Planning Board meetings.
F. Filing requirements for minutes and tapes should be investigated.
G. Zoning Board of Appeals: Phyllis Odell should be contacted. Is her oath on file?
Councilman Hillriegel made a motion to adjourn at 8:46 p.m., which was seconded by Councilperson Bellows and passed with all in favor.
Next meeting: Regular Monthly Meeting: February 9, 7 p.m. at Town Hall.
Date: January 13, 2012
Thomas Delehanty, Deputy Town Clerk
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